Why is it useful? It means that if you are editing or otherwise tidying up a document, you can see what’s been done in order to resolve it. Basically, this means that you can see where the author of a document has pressed the Return key or Tab or Space, or inserted a forced break or some other formatting. Word gives you the option to view paragraph marks and other hidden formatting symbols. What were all these funny symbols? Where had they come from and, more importantly, how could she get rid of them? Showing paragraph marks and other hidden formatting symbols All sorts of odd marks had appeared in her Word document. If you select the checkboxes for all these individual characters, using the Show/Hide tool still only toggles the Show All Formatting Marks checkbox-the individual settings for specific characters are not affected at all.A friend got in touch recently in a bit of a panic. In the dialog box, you can select to individually display or hide specific nonprinting characters. There is one interesting "gottcha" to this, however. Thus, it can quickly turn on and off the nonprinting character display. Clicking it toggles the condition of the Show All Formatting Marks checkbox in the dialog box shown earlier. (Technically this character is called a pilcrow.) This tool is known as the Show/Hide tool. Display the Home tab of the ribbon and look for a tool in the Paragraph group that looks like a backwards P. There is also a quick way you can turn nonprinting characters on and off using the ribbon. This allows you to more accurately control the look of your document and what it contains. You can quickly tell, for instance, when you have inserted two spaces between words or added an extra carriage return. Why would you want to display these characters? Quite simply, because it is much easier to understand spacing when the characters are displayed.
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